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Satisfactory Academic Progress Policy

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Satisfactory Academic Progress Policy

What is Satisfactory Academic Progress (SAP)?

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All students who receive financial aid must maintain Satisfactory Academic Progress (SAP) towards their degree, a student’s progress is measured by evaluating course completion rates and cumulative GPA. Students who do not meet the minimum GPA/hour requirements after the scheduled academic year (fall/spring) are not eligible to receive further financial assistance until they have met the requirements.

What are the minimum SAP requirements?

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The minimum SAP requirements at the end of each academic year (fall/spring) are as follows:

• 1-26 attempted hours/minimum 1.50 GPA
• 27-59 attempted hours/minimum 1.75 GPA
• 60+ attempted hours/minimum 2.0 GPA

In addition to these GPA/hour requirements, students must pass at least 75% of their hours attempted each academic year and cannot exceed 192 total attempted hours. Transfer students are positioned relative to the number of college credits accepted by ORU. Credit is not awarded for noncredit or audited courses, or for grades of F, I, or W.

How can I get help if I’m struggling with making satisfactory academic progress?

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The Office of Student Success and Retention will assist students struggling with making satisfactory academic progress.  The location is GC614, 918.495.7650, or email Sheree King at sking@oru.edu.

Why was I denied Financial Aid?

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A student is placed on aid denied status if they fail to meet Satisfactory Academic Progress (SAP) in two consecutive semesters. SAP is a combination of a student’s completion rate and GPA. In order to maintain SAP, you must complete a minimum of 75 percent of all attempted courses and maintain a minimum 2.0 GPA for undergraduate programs. Students who are denied aid based on SAP may submit an appeal to the Appeals Committee. The form is available for download on Vision under “My eligibility”

Can I receive financial aid for repeated coursework?

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If you are an undergraduate student federal regulations impact your ability to receive financial aid for repeated coursework.

When CAN you receive financial aid for repeated coursework?

If you have already passed a course with a “D” or better, and you are repeating the course for the first time, our office can include that course when determining your financial aid eligibility.

If you have taken a course and failed it, you can repeat the course, and our office can include that course when determining your financial aid eligibility.

If you have taken a course and withdrawn from it, you can repeat the course, and our office can include that course when determining your financial aid eligibility.

You must also meet Satisfactory Academic Progress to ensure continued eligibility for financial aid.

When CAN’T you receive financial aid for repeated coursework?

If you have already passed a course two times with a “D” or better, and you are repeating the course for the second time (or more), our office cannot include that course when determining your financial aid eligibility.

NOTE: This policy does not apply to courses in which you are expected to enroll on a continuing basis, such as music courses.

If I fail to make progress, what alternatives are available to me?

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Students not meeting SAP requirements may be able to take summer courses to remove deficiencies.

Students may appeal a denial of aid with proper documenation when extenuating circumstances exists. Students who are SAP denied may submit an appeal to the Appeals Committee. The form is available for download on Vision under “My eligibility”

The Appeals Committee, headed by the Office of Student Success and Retention, will evaluate appeal requests and determine if additional aid may be given. The Office of Student Success and Retention may assist the student in developing an Academic Plan to regain satisfactory academic progress. If federal, state and institutional aid are denied, private loans may be an alternative source of aid.

Can I appeal my Financial Aid Denied status? What is the process?

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Students not meeting SAP requirements may be able to take summer courses to remove deficiencies.

Freshmen and sophomores are given an automatic year of probation when not making satisfactory academic progress, but must be making progress by the conclusion of the sophomore year in order to receive additional aid.

Juniors and seniors may appeal a denial of aid with proper documenation when extenuating circumstances exists. Students who are SAP denied may submit an appeal to the Appeals Committee. The form is available for download on Vision under “My eligibility”

The Appeals Committee, headed by the Office of Student Success and Retention, will evaluate appeal requests and determine if additional aid may be given. If federal, state and institutional aid are denied, private loans may be an alternative source of aid.

Will an incomplete or withdrawn course impact my satisfactory academic progress?

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Yes, incomplete or withdrawn courses will count toward the total number of credit hours you have attempted.

When compared to the total number of credit hours you have earned, the percent calculated will be your completion rate. For example, if you have attempted 120 credit hours (with 30 hours listed as “I”, “W”, or “F”), your earned credit hours will be 90 with a 75% completion rate.

Course grades of “I” or “W” may not be reflected in your cumulative GPA, but they will be included to determine your course completion rate. Rates below 75% will not be meeting the minimum standard for satisfactory academic progress.

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